Digital Company Secretarial Services

At Kenbiz Registrars, we offer company secretarial services to supplement the organization’s efforts to ensure its activities are in compliance with the legal and regulatory obligations in place. One of the benefits of using our tailor-made digital platform is that it allows the Board and Management to concentrate on the company’s main business activities with the assurance that their legal and regulatory duties are being fulfilled in a simple and smooth manner.

Our exceptional and professional staff is committed to offering clients timely, business-focused advice and services. We manage your compliance to avoid failures, which lead to several consequences, such as fines, legal liability, and reputational damage. We remain updated with the latest regulations and best practices to minimize risk and navigate the complex regulatory landscape. By keeping statutory records, Kenbiz Registrars monitors compliance with applicable regulatory and legal obligations. Our digital secretarial services are:

At KenBiz Registrars we are mindful that management of the Share Register is a fundamental tenet of a Company’s operations. We offer a specialized platform that allows the use of electronic systems to regularly update the Company’s Shareholding in real-time with accuracy and confidentiality.

1. Allotment and Transfer of shares – This involves advisory for issuance of shares, preparation of share transfer agreements, and filing the necessary documents with the Registrar of Companies. NB:
   • • Shares must be allotted from unissued capital of a company.
     • Share may be allotted or transferred to an existing shareholder or a new individual.

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2. Transmission of Shares – We assist in the transmission of shares for private and public limited companies upon the death or bankruptcy of a shareholder, or the transfer of shares to a beneficiary through a will.
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3. Establishing Different Share Classes – A company can give a name or designation to a class of shares (or a new name or new designation). We assist businesses in this regard and this includes curating different legal requirements on different share classes, preparing necessary documents, and lodging the application with the Registrar of Companies.
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4. Issuance of Share Certificates – We assist in matters relating to issuance of share certificates. The assignment involves inspection of transfer documents to ensure compliance with the legal requirements and issuance of a share certificate.
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Our platform is designed to assist business organisations prepare Statutory Registers and update them accurately and promptly in compliance with the Company’s legal obligations.

We assist in the preparation and maintenance of various Statutory Registers including:

1. Register of Members – This is a register that every company in Kenya is required to maintain, which lists the names and addresses of all current and past shareholders of the company. It must be updated regularly and kept at the registered office of the company.
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2. Register of Directors and Secretaries –  This is a register which lists the names and service addresses of all current and past directors of the company. Additionally, companies are required to maintain this register listing the current and past secretaries’ names and service address under Section 248 of the Companies’ Act, 2015.
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3. Register of Charges – Whenever a company creates a Charge or enters into a security agreement, it should register it in its register of charges. The register should contain a record of all charges and security rights specifically affecting the company’s property as well as all floating charges on the whole or part of the assts of the company.
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4. Register of Debenture Holders – If a company allots debentures, it should establish and maintain a register of debenture holders and the register shall be available for inspection at the Company’s registered office.
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5. Register of Director’s Conflict of Interest – The Register of Director’s Conflict of Interest is an important tool for Companies to manage the potential for conflicts of interest among their directors. Maintaining a Register of director’s conflict of interest helps promote transparency and good governance.
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6. Register of Beneficial Owners – A company beneficial owner is any natural person who either directly or indirectly holds at least 10% of the issued shares of the company. Companies are required to keep updated registers in a registered office for purpose of ensuring transparency.
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Our platform is perfect for business organisations that need assistance in planning and conducting Shareholders Meetings. We offer a wide range of packages with options including:

• Ensuring the Annual General Meeting (AGMs) are held every year in accordance with the company’s Articles of Association and Companies Act.
• Convening, attending and preparation of minutes of the AGMs.
• Updating the minutes book